Village Board of Trustees Meeting Notes
Summary of ordinances, resolutions, and non-routine matters considered by the Board of Trustees from the meeting minutes of April 20, May 4, 18 and June 1. Read the entirety of these minutes on the Village of Riverwoods website at www.villageofriverwoods.com
June 1
Police Report
Chief Dayno presented the Police Department activity since May 18, 2010. He stated there were 11 accidents, 21 alarms, ten complaints about animals, 13 Fire Department assists, four other agency assists, one criminal damage to property, three disturbances, one domestic trouble, two driving complaints, one fingerprinting, one harassment by telephone, two lockouts, five motorist assists, three parking complaints, seven suspicious circumstances, 14 case reports and one crime prevention notice. There were 84 traffic stops with 75 citations issued to 58 people. There was one DUI arrest, one unlawful possession of cannabis, two minors under the influence of alcohol and one arrest for permitting minors to possess alcohol on premise. There is currently one house on the House Watch list that is checked regularly.
Fire Department Report
Assistant Chief Ugaste presented the call volume within the Village of Riverwoods through May 31, 2010. There were four fire calls, four car accidents, 29 paramedic calls and five other calls for 42 calls in May and 164 calls year to date.
The Village approved an amendment to the Adesta contract with respect to J.U.L.I.E. work done within the Village
The Board authorized the award and execution of contracts with Schroeder Asphalt of Huntley, IL in the amount of $128,855.80 for the 2010 Roadway Maintenance project (patching and resurfacing Woodland Lane North, patching in the Calvin-Farner-Strenger area, and limited ditch and culvert work).
Mr. Glenn stated that seven bids were opened on May 18, 2010 for patching and resurfacing of Woodland Lane North and patching in the Calvin-Farner-Strenger area and limited ditch and culvert work. The low bid came from Schroeder Asphalt in the amount of $128,855.80 and would be paid for with MFT funds.
Building Department Report
Trustee Graditor presented the Building Department report. She summarized that building activity is down 75 percent from last year and last year was down from the year before. She explained that during the month of May 2009, the total value of construction was $271,446, which generated fees of $3,320. There was some commercial renovation, one single family home remodeling job and some miscellaneous projects. In the month of May 2010, there were miscellaneous projects with a total construction value of $94,000 generating fees of $1,250.
The total construction value from January through May, 2009 was $2,380,464, generating fees of $26,964. The total construction value from January
May 18
Treasurer's Report
Hal Roseth stated there was very little change in the Village's financial picture. The Village has $11.9 million in the General Fund. Mr. Roseth received a proposal for an HSBC (HSBC Bank USA, National Association)-sponsored investment, which is a CD with FDIC backing up to $250,000. The investment is tied to a basket of stocks and has a three-year maturity. After the three-year duration, if the basket of stocks is up, it would yield between five and eight percent. If the basket of stocks goes down, the Village would not lose the principal. Mr. Roseth suggested that the Village consider this proposal.
Police Report
Chief Dayno presented the Police Department activity since the May 4, 2010 Board of Trustees meeting. There was one 911 hang up, 11 accidents, ten alarms, four complaints about animals, 13 fire department assists, three burglaries to motor vehicles, one death investigation, one domestic violence, seven driving complaints, one DUI, one fingerprinting, five lockouts, seven motorist assists, three parking complaints, seven suspicious circumstances, 11 case reports and five crime prevention notices. There were 79 traffic stops with 59 traffic citations issued to 52 people. There are currently five houses on the House Watch list that are checked regularly.
Chief Dayno stated the death investigation was a senior citizen with a cardiac history who passed away from a cardiac episode.
Northbrook Water Comparison
Mayor Kaplan commented that the Village's agreement with Northbrook provides that Northbrook can only raise the water rate one time this year. Assuming this increase is implemented, in an eight year period, the Village will save $1.9 million compared to water purchased from Highland Park and Deerfield.
Ordinance adding a Class J liquor license classification in the Village of Riverwoods
Assuming the Village goes forward with the annexation of the Estonian House, the Village must have a Class J liquor license classification. Scott Puma, attorney for the Estonian House, requested that the Village allow the sale of pre-packaged, Estonian beer and liquor for off-premise consumption. The pre-packaged alcohol would be limited to Estonian beer and alcohol and would only be sold to members. Mr. Puma noted the Ordinance would now read, "The Estonian House may also sell packaged goods of Estonian origin to its members."
Adoption of proposed Ordinance Approving an Annexation Agreement of the Estonian House
The passage of this ordinance by the Board approves the yet unexecuted annexation agreement between the Estonian House and the Village of Riverwoods. Mr. Huvard noted that all of the owners would be depositing money for sanitary sewer improvements and the money would be held in escrow. The Estonian House will be issued a liquor license, but the liquor commission has the right to suspend or revoke their license if deemed necessary. There is also a provision in the draft annexation agreement for the owners to request the Village to rebid the sanitary sewer improvements. A provision was also added to the effect that if the site work is not completed or if the deposit is not made for the improvements, the Village can walk away from the agreement and the annexation.
Adoption of a proposed Ordinance Approving an Annexation Agreement of the Hockman property
Mr. Huvard noted the Ordinance would reflect the change in the length of time required to deposit the money for the sanitary sewers from 90 days to 120 days. The termination agreement in section 13-A will also state that the Village or property owner may terminate the agreement.
Adoption of a proposed Ordinance Approving an Annexation Agreement of the Mulch Center
Mr. Huvard noted that the Ordinance would reflect the same changes as stated above regarding the length of time required to deposit the money for sanitary sewers and the rights of termination.
Adoption of a proposed Ordinance Approving an Annexation Agreement of the Pantle property
Mr. Huvard noted the Ordinance would reflect the same changes as stated above regarding the length of time required to deposit the money for sanitary sewers and the rights of termination.
Proposed agreement with HKM Architects + Planners, Inc. of Arlington Heights, IL for architectural and engineering services with respect to the proposed police station.
Mr. Huvard reported that he had negotiated an agreement with HKM Architects stating the Village could terminate the agreement at any time and pay for the services rendered to date, without penalty. A Public Hearing will be held once the schematics and the design development work are completed. He noted the budget would be reviewed three times during the project. Mr. Kraly would act as the project coordinator.
May 4 - Public Hearing
Public Hearing to consider Annexation Agreements with respect to four properties - Pantle, Mulch Center, Hockman and Estonian House
The Village had published notices for four Public Hearings with respect to the proposed annexation of the subject properties. The owners are Kenneth and Patricia Pantle, Jim Seckelmann from the Mulch Center, John Hockman, and Mehis Vahtra from Estonian House. Each of these owners has separately petitioned the Village to annex. If annexation is pursued, the Village will re-zone these properties and grant Special Use permits to the Pantles, the Mulch Center and Estonian House.
Mr. Huvard explained that there are two conditions in the annexation agreements that apply to two of the properties and one condition that applies to all four. The Pantles and the Mulch Center must take certain steps to bring their properties into compliance with floodway regulations, and they must perform the work before being annexed into the Village. The second condition, which applies to all four properties, requires the deposit of funds necessary to extend sanitary sewer services to the properties. The cost is estimated at approximately $400,000. The money must be deposited before the properties are annexed. The Village has expressed its willingness to then adopt Ordinances to establish new zoning districts, change the land use map of the Village, annex the properties into the Village, classify them into the underlying zoning district, and grant special uses to the Pantle property, Mulch Center and Estonian House.
May 4
Police Report
Chief Dayno presented the police activity since the April 20, 2010. There was one 911 hang-up, two abandoned vehicles, 13 accidents, 15 alarms, five complaints about animals, 11 fire assists, one motor vehicle burglary, four child seat installations, one non-criminal damage to property, one dispute, one domestic violence complaint, one driving complaint, one DUI, one fraudulent activity complaint, four lockouts, one lost property, one missing person, one motorist assist, seven suspicious circumstances, nine case reports and six crime prevention notices. There were 99 traffic stops with 79 persons being issued 89 citations. There are currently five houses on the House Watch list that are checked regularly. Tobacco compliance checks were conducted on April 29, 2010 with 100 percent compliance.
Chief Dayno noted the missing person was a threeyear-old that was found asleep behind a couch in the home.
Fire Department Report
Assistant Chief Ugaste presented the report on call volume within the Village of Riverwoods for the month of April. There were four fire calls, one car accident, 23 paramedic calls and eight other calls for a total of 36 calls in April and 122 calls year to date.
Assistant Chief Ugaste on his own behalf and on behalf of Chief Kruger and Commission Chair Barbara LaPiana of Lincolnshire thanked the Village for their support and actions regarding the interior residential sprinkler ordinance.
Deer Fence Survey
Mayor Kaplan presented the results from the deer fence surveys. There were 171 surveys sent out and six were returned as undeliverable resulting in a net of 165 surveys. The Village received 93 responses which represents a 56 percent return. The results are in the hands of the task force and the Board should have a report at the next meeting. Mayor Kaplan noted the surveys were only sent out to residents of south Riverwoods.
Request for donation for "Willow House"
Willow House is an organization that provides support services to grieving youth. Studies have found that children who have a sudden death of a parent or sibling are more likely to have mental health issues. Willow House provides group therapy for both adolescents and adults. They do not charge any fees for their services, they have found that so many grieving families are already under an enormous amount of financial stress. They rely on donations from foundations and corporations. Willow House has special activities including crisis intervention and also go into schools and do training and education. Willow House would like to establish a relationship with the Village and asked for support in the range of $5,000 - $10,000 as general operating support, although it would be grateful for any consideration.
Mayor Kaplan stated Willow House has a 4,000 square foot facility in Saunders Woods Corporate. They need that amount of space because of their group sessions. They have more than 100 volunteer facilitators. He noted Willow House uses various churches in other communities including Chicago, Arlington Heights and Libertyville.
Trustee Haber expressed his belief that Willow House is a worth-while organization and moved that the Village donate $7,500. Trustee Koomjian seconded. The motion passed. Mayor Kaplan read the Arbor Day Proclamation declaring April 30, 2010 as Arbor Day in the Village. Trustee Chamberlain mentioned the Village will have a tree dedication ceremony next Tuesday at 10:30am at the Village Hall and suggested inviting families and the press.
April 20
Police Report
In the absence of Chief Dayno, Mr. Kraly presented the police activity since the April 6, 2010 Board of Trustees meeting. There were three 911 hang ups, one abandoned automobile, 14 accidents, 25 alarms, two complaints about animals, 12 fire department assists, three child safety seat installations, one non-criminal damage to property, four driving complaints, two fingerprintings, three lock outs, 10 motorist assists, one open door, 11 suspicious circumstances, one theft, four case reports and three crime prevention notices. There were 88 traffic stops with 65 citations issued to 59 people. There are currently nine houses on the House Watch list that are checked regularly.
Fire Department Report
Assistant Chief Ugaste presented the call volume within the Village of Riverwoods through April 15, 2010. There were two fire calls, 11 paramedic calls and five other calls for a total of 19 calls this month and 105 calls year to date. Assistant Chief Ugaste further stated that he has submitted an article to the Village Voice regarding property inspections.
Funding for Theater in the Woods 2010 Season
Theater in the woods is a not-for-profit organization in Riverwoods. They produce one adult show in the summer and try to have interactive children's programs in spring and fall. Ms. Jeri Solomon has been part of Theater in the Woods since 1999. She stated that the Theatre would be grateful for any help the Board can give. Ms. Solomon explained that Theater in the Woods plans to produce a single-set comedy this year, on two weekends. This year's production will be "Goodbye Charlie" and auditions will be held in May.
The Board approved a $10,000 donation to Theatre in the Woods.
Approval of bid to demolish 2640 Chianti
The police department completed training exercises at 2640 Chianti and all utility services have been disconnected. The Village received two bids for demolition. SKS Construction would leave the foundation and would fill in the crawl space area with dirt.
The Board voted to award the bid to demolish 2640 Chianti to SKS Construction, in an amount not to exceed $6,225.
