Village of Riverwoods

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Board of Trustees

The Village of Riverwoods is governed by a Mayor and a six member Board of Trustees. All are elected for four year staggered terms and the trustees serve without pay while the Mayor is salaried. The Board is the legislative body of the Village government. The administrative work is performed under the direction of the Mayor, who is elected to serve a four year term. Village Board meetings are held at 7:30pm on the first and third Tuesdays of each month. All meetings are open to the public and your are cordially invited to attend and participate.

Village Board of Trustees Meeting Notes

Summary of ordinances, resolutions, and non-routine matters considered by the Board of Trustees from the meeting minutes. Read the entirety of these minutes or view the video of the actual Board of Trustee meetings on the Village of Riverwoods website at www.riverwoods-il.net/Government/Videos/.

February 2

VILLAGE FINANCE PRESENTATION

Danielle Driscoll, Vice President of JPMorgan Securities, came before the Board to go over the Village's portfolio. She noted that Chase has worked with Riverwoods since 2011. Her team works strictly with government not-for-profit accounts in the Midwest. They work collaboratively with finance teams rather than just managing the account.

The Village's total portfolio includes 12% in municipal bonds, 20% in US treasuries, 43% in brokered CDs, and 25% in US Agency Notes. The portfolio yields 1.42% monthly. The Village is well positioned to take advantage of higher rates.

TREASURER'S REPORT

Trustee Ford distributed the unaudited statement of revenues and expenses by fund. The report is posted in full on the Village website in the Board of Trustee Notes.

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the January 19, 2016 Board of Trustees meeting. The Police Report is posted in full on the Village website.

INFORMATIONAL ITEMS & COMMENTS FROM THE PRESIDENT

Food Scraps Recycling – SWALCO and the Lake County Waste Haulers are working on food scrap recycling. Food scraps are a huge part of waste and a number of communities are looking into a program for recycling them.

New Business

RIVERWOODS ZONING ORDINANCE AFFECTING THE B-1 NEIGHBORHOOD BUSINESS DISTRICT

This proposed Text Amendment would remove an automobile service station, car wash, convenience food and coffee store as possible uses in the mixed-use planned unit development. Plan Commission Chairman Niedelman explained that, rather than leaving those uses as open and acceptable, the Plan Commission would rather have them removed. The Board voted unanimously in favor of the ordinance granting a Special Use for a Mixed-Use Planned Development for The LockUp storage facility on the southweat corner of Deerfield Road and Milwaukee Avenue.

2175 DEERFIELD ROAD

The parcel located at 2175 Deerfield Road is joined with property in the Village of Deerfield located at 780 Saunders Road. A restaurant planned for the Saunders parcel has already been approved by Deerfield.

Mayor Norris spoke with the Village Manager in Deerfield about a possible land swap, but the Village of Deerfield suggested that the Village of Riverwoods annex the Saunders property. This will now go to the Plan Commission.

Trustee Haber suggested that if the Village accepts the 780 building as part of the annexation, they could accept it subject to the approvals made by the Village of Deerfield.

Mr. Huvard will look at the Deerfield approvals and see how that plan can be incorporated into Riverwoods.

APPROVAL OF SOIL BORINGS/GEI FOR VILLAGE HALL SITE

The bid received for the original Village Hall restoration caused the Board to rethink the project. They sat down with the construction manager and the architect to come up with a plan that would cost close to what the Board had originally discussed. They came to the conclusion that it would cost less to put up a new one story building with a smaller footprint than to rehab the existing building.

WB Olson is looking at costing out the Village Hall improvements and asked for information on soil conditions. They feel this information would help tighten up their cost estimates. The Village solicited a quote from GEI because they are reliable and have worked with the Village previously. In addition, unlike other geotech firms, they will provide sound advice on the design side to the Village. GEI has a union shop to accommodate the prevailing wage requirements. If the Village is going to put up a new building, with a new foundation, soil borings will need to be done to access the soil conditions.

The Board agreed to approve the contract for soil boring in an amount not to exceed $10,400.

APPROVAL OF PURCHASE OF NEW SERVERS

The Police Department needs a new server to handle the car cameras and potential body cameras in the future. In addition, the Village needs additional capacity for the utility billing program. The utility billing server will come out of the water and sewer budget.

STANDING COMMITTEE REPORTS

Police/Building/Zoning – The Building Report for January has been corrected and no longer adds bonds to the permit fees.

January 19

PLAN COMMISSION REPORT

The Plan Commission voted to recommend approval of a Special Use for the proposed new coffee shop next to the Mobil gas station. The Plan Commission also recommended approval of The Lock Up proposal.

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the January 6, 2016 Board of Trustees meeting.

Chief Dayno noted that there was a firearm turn-in on the report. He explained that residents may bring unwanted firearms to the station, which are then brought to the crime lab where they are melted down.

INFORMATIONAL ITEMS & COMMENTS FROM THE PRESIDENT

Property on the Southwest corner of Deerfield and Milwaukee – Mayor Norris stated that the Village has spoken with the current owners of PJ's restaurant on the southwest corner of Deerfield Road and Milwaukee Avenue regarding annexation into the Village.

New Business

PROCLAMATION HONORING ALL-STATE JAZZ PIANIST ZACH MOLINA

Mayor Norris read a Proclamation honoring All-State Jazz Pianist Zach Molina, a 2015 graduate of Deerfield High School. He proclaimed January 19, 2016, as Zach Molina Day in the Village of Riverwoods.

ORDINANCE PROVIDING FOR ECOLOGICAL COST-SHARE PROGRAMS

Mr. Huvard prepared a draft Ordinance to authorize the creation of the seven cost-share programs. The Ordinance contains a skeleton with the minimum requirements for each program, the details to be modified from time-to-time. The idea of the Ordinance was to establish a framework whereby the Board would be protected from picking up unwanted liabilities. Arguably, once an application is approved, the resident would have a contract with the Village which could be problematic. Instead, he suggested that the Village issue a cost-share permit that would act as a tracking mechanism.

The program requires the Village Ecologist to visit the property to determine which cost-share program would apply.

Each program includes a specifications section and a performance standard. If the performance standard is not met, the resident would not get reimbursed. Cost sharing for mandatory landscape requirements or mitigation as required by a building permit would be excluded from the programs.

January 6

DIRECTOR OF COMMUNITY SERVICES

Mr. Durning reported that 2015 was the first completed year for business licenses. He has inspected three businesses so far who have applied for 2016 licenses.

Mr. Durning received a call regarding the possibility of opening a fitness club at the Shoppes of Riverwoods.

The Riverwoods Liquor Store has applied to renew their liquor license even though they may be going out of business.

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the December 15, 2015 Board of Trustees meeting.

There were 71 crime prevention notices issued. Most were for residents coming back from vacation who were provided with a report of the last check done by the Department. Chief Dayno reported that the male pickpocket leader from the Panera incidents in February has now been extradited to Illinois.

Chief Dayno believes there have been two recent deer incidents.

INFORMATIONAL ITEMS & COMMENTS FROM THE PRESIDENT

Video Retention Policy – Clerk Gagerman sent out a policy that was informally agreed upon by the Trustees at the last meeting stating that the Village will keep the videos of the Boardmeetings for 90 days after approval of the minutes.

New Business

STAFF SALARIES

The personnel committee met and agreed to a 2.5% increase, which is consistent with the police department non-supervisory contractual increase.

The Board approved a 2.5% increase for all non-union and non-elected officials.

CENTER FOR ENRICHED LIVING DONATION REQUEST

The Center for Enriched Living has requested a donation of $5,000 for general operating expenses, which the Village has given in the past. They also asked the Village to waive building permit fees in the amount of $33,195. The budget and operations committee voted in favor of the $5,000 donation for general administration. They did not feel it was appropriate to waive the building fee as the Village does not profit from these fees, they only cover the Village's actual costs.

Other municipalities do not waive building permit fees for not-for-profit organizations. In addition, this request would exceed the entire 2016 donation budget of $30,000.

STANDING COMMITTEE REPORTS

Police/Building/Zoning – Trustee Jamerson sent out the Building Report for December. The Village ended the year about 25% higher in construction value than 2014. He also noted that the Village had a good year with more than $15 million in construction value.