Village of Riverwoods

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Board of Trustees

The Village of Riverwoods is governed by a Mayor and a six member Board of Trustees. All are elected for four year staggered terms and the trustees serve without pay while the Mayor is salaried. The Board is the legislative body of the Village government. The administrative work is performed under the direction of the Mayor, who is elected to serve a four year term. Village Board meetings are held at 7:30pm on the first and third Tuesdays of each month. All meetings are open to the public and your are cordially invited to attend and participate.

Village Board of Trustees Meeting Notes

Summary of ordinances, resolutions, and non-routine matters considered by the Board of Trustees from the meeting minutes of October 15, November 5, 19 and December 3 and 17. Read the entirety of these minutes or view the video of the actual Board of Trustee meetings on the Village of Riverwoods website at www.riverwoods-il.net/Government/Videos/.

December 17

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the December 3, 2013 Board of Trustees meeting. There were two DUIs, seven other agency assists, 10 ambulance calls, one fire call, two fire alarms, 21 premise exams, one well-being check, one notification, four vehicle lock outs, three other complaints, 11 burglar alarms, four suspicious autos, two suspicious persons, one domestic trouble, five complaints about animals, 11 motorist assists, 21 traffic accidents, three 911 hang ups, one cellular 911 call and five case reports. There were 38 traffic stops with 32 citations issued to 22 people.

There are currently 11 houses on the House Watch list that are checked regularly.

The alarm registration letters went out per the Ordinance. The Department has received a number of calls from residents asking if they had registered their alarm in the past. Chief Dayno indicated that 10 checks have been received to date. Chief Dayno reported that the cost to put together the alarm registration mailing was about $1,000 which includes supplies, postage and labor.

Chief Dayno indicated that two squad cars were auctioned off for approximately $21,000 total.

FIRE PROTECTION DISTRICT REPORT

Battalion Chief Duane Christenson from the Lincolnshire-Riverwoods Fire Department explained that the fire on Orange Brace was in a one-story ranch house that is under construction. The cause of the fire is under investigation. The new fire hydrant on Thornmeadow and Orange Brace was used to extinguish the fire. There were no injuries.

COMMENTS FROM THE PRESIDENT

2014 Budget – Mayor Norris distributed the proposed budget for 2014. He indicated that the document is purely for planning purposes and that actual expenditures would still need to be approved. Mayor Norris noted this is the first Village budget and believes it is a good starting point in what will be an ongoing process.

Village Email, Broadband and Tablet/Computer Policy for Trustees – Mayor Norris explained that the new policy is still in a draft format. He reminded the Trustees that they must use their Village email address for all Village business to comply with the Open Meetings Act. Along those lines, the Village will provide trustees with a smart phone and service from Verizon. If a Trustee has a private cell phone, the Village would reimburse the Trustee up to the amount that the Village would pay to Verizon for a Village phone. Mayor Norris also stated that, now that all Village communications are sent electronically, the Village would provide a tablet or notebook, along with a data plan, for the use of the Trustee. The Trustee could use either the phone and/or the tablet for personal use. However, the device would be FOIA-able and would be owned by the Village.

GENERAL CONSULTING ENGINEERING RATE

Village engineer Glenn stated that Gewalt Hamilton is requesting a rate increase of approximately 7.5% for 2014. He indicated that the work his firm does for the Village is billed at a 20 to 30% discount of their standard rates. Trustee Jamerson noted that the rates listed are well in line with the engineers his firm deals with.

The Board voted to accept the new rates.

FEE SCHEDULE UPDATE

Fee schedule discussion continued.

Mr. Glenn explained with a spreadsheet the sewer and water fees and costs and said there is a deficiency in the sewer user fees. He plugged in realistic costs of sewer operations, maintenance and improvements for the next five years. The annual revenues are $33,000 per year, the annual costs will be approximately $173,000 for the next five years, which creates a deficit of $140,000 each year.

To break even, each residential equivalent would need to be billed an additional $7.68 per month. Mr. Huvard recollected that the Village had adopted a reserve policy and that $2 million was the preferred cushion for the sewer reserve. A resolution was approved in 20112 that committed a portion of the General Fund to be available to pay for necessary capital replacements to the Village’s sanitary sewer system. If the Village wants to make progress toward that goal, they would have to charge more than the $7.68 per month. The Trustees believe increasing the sewer fund would be appropriate and requested examples of the various approaches as well as comparable data from other communities. Discussion is to be continued at the next meeting.

December 3

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the November 19, 2013 Board of Trustees meeting. There was one theft under $500, one DUI, five other agency assists, one MOR, six ambulance calls, two fire alarms, 36 premise exams, one well-being check, five vehicle lock outs, four other complaints, 11 burglar alarms, two suspicious autos, one domestic trouble, one turned-in weapon, one nuisance phone call, seven animal problems, one roadway debris, one village ordinance violation, two motorist assists, two traffic accidents PD, one traffic accident PP, three 911 hang ups and three case reports. There were 60 traffic stops with 52 citations issued to 37 people.

There are currently 10 houses on the House Watch list that are checked regularly.

FIRE PROTECTION DISTRICT REPORT

Duane Christenson from the Lincolnshire-Riverwoods Fire Department presented the call volume for the LRFPD District including mutual aid to the DBFD District for the months of October and November. In October there were 37 calls including 17 EMS calls, one fire call, two auto accidents and 17 other calls. In November there were 21 calls including 12 EMS calls, two fire calls, and seven other calls. There were 362 calls year to date.

NORTHERN ILLINOIS FOOD BANK

Trustee Ford explained that the Northern Illinois Food Bank is an organization that supports food pantries and food kitchens as well as mobile food pantries in Lake County.

Pete Schaefer, President and CEO of the Northern Illinois Food Bank came before the Board to request a donation. He indicated that there are now more people living in poverty in the suburbs than in the city. He stated that more than 70,000 people in Lake County will go hungry this year. He explained that every dollar donated is turned into $8 of groceries.

Mayor Norris noted that the Village has donated $36,800 of the suggested $38,000 for the current year. Trustee Haber moved to donate $1,000 to the Northern Illinois Food Bank. The Board voted in agreement.

STANDING COMMITTEE REPORTS

Police/Building/Zoning – Trustee Jamerson presented highlights from the building report.

In November 2013, there were 10 permits with a construction value of $321,500 generating fees of $3,824. In November 2012, there were seven permits with a construction value of $182,158, generating fees of $1,975. In 2013 year to date, there were 180 permits with a construction value of $6,291,733, generating fees of $147,294. In 2012 year to date, there were 133 permits with a construction value of $4,372,080, generating fees of $42,279.

Construction values are up 43% year to date, the fees are up 248% and the number of permits is up 94%.

Information Services/Parks/NSSRA – Trustee Ford noted that the NSSRA Finance Committee met and that the Member Agency contribution will be $36,000 for 2014. Inclusion costs have increased approximately 50% and are now $13,000.00. Including the capital commitment, the Village can expect approximately $55,000 in total charges from NSSRA in 2014. The Village Board will eventually be presented with a Resolution to allow the NSSRA to sell their current facility. Trustee Ford noted that the NSSRA expects to end the year with a $19,000 surplus.

November 19

DIRECTOR OF COMMUNITY SERVICES REPORT

Mr. Durning was approached by Orphans of the Storm. They plan to remodel the wing of the animal shelter that houses the cats.

There were 243 ComEd customers without power in Riverwoods due to the storm.

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the November 5, 2013 Board of Trustees meeting. There was one theft over $500, one credit card fraud, one criminal damage to property, two DUIs, 10 other agency assists, one MOR, eight ambulance calls, two fire calls, one fire alarm, three fingerprintings, one public service, 13 premise exams, one child seat installation, one vehicle lock out, eight other complaints, 12 burglar alarms, one hold-up alarm, three suspicious vehicles, one suspicious person, one found property, two complaints about animals, two found animals, one roadway debris, four motorist assists, five traffic complaints, eight traffic accidents, two 911 hang ups and five case reports. There were 63 traffic stops with 47 citations issued to 33 people.

There are currently five houses on the House Watch list that are checked regularly.

COMMENTS FROM THE PRESIDENT

SE Corner of Milwaukee and Deerfield – Mayor Norris indicated that the Village met with representatives from Terraco and McDonald’s. McDonald’s submitted some general renderings of the new style of their restaurants. The Village indicated that they want the property as attractive as possible, including additional landscaping. Though not in writing, Terraco indicated that they would abandon the second drive-thru restaurant in their original plan.

Report on Village Hall Planning – Mayor Norris sent draft reports from the architect concerning remodeling the Village Hall to the Trustees. The report raised questions on how compliant the board room is with Code and other statutes. These issues need to be addressed. It became apparent to Mayor Norris that, in order to resolve these problems, there is a need for a more comprehensive plan.

Status Report on Software – There has been significant progress. Village Clerk Gagerman indicated they were able to coordinate the new software with the meter reading software. The billing for three of the seven routes was run on the new software and compared to the old software. Clerk Gagerman will now move forward with the resident database.

DEERFIELD PARENT NETWORK REQUEST FOR DONATION

Diana Lackner and Linda Lohatta from the Deerfield Parent Network made a presentation to the Board. They explained that the purpose of Deerfield Parent Network is to help parents become better parents through formal programs, lectures and events. All of the programs are free and led by experts. Deerfield Parent Network is an all-volunteer organization that is strongly supported by the communities within districts 109 and 113.

Services are available to all Riverwoods residents. The Board voted to give the Deerfield Parent Network a $1,000 donation.

November 5

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the October 15, 2013 Board of Trustees meeting. There was one assault, one burglary, one burglary from motor vehicle, two thefts over $500, one criminal damage to property, one liquor control, three DUIs, two no-valid-driver’s-license, one in-state warrant, 11 other agency assists, 13 ambulance calls, six fire calls, five fire alarms, three fingerprintings, 19 premise examinations, three child safety seat checks/installations, two well-being checks, eight vehicle lockouts, one solicitor complaint, 23 burglar alarms, six suspicious vehicles, three suspicious persons, three domestic issues, one missing person, one death investigation, nine complaints about animals, one roadway debris, six motorist assists, three traffic complaints, two parking complaints, 10 traffic accidents, six 911 hang ups, one crime prevention notice and eight case reports. There were 74 traffic stops with 59 citations issued to 40 people.

There are currently 3 houses on the House Watch list that are checked regularly.

STANDING COMMITTEE REPORTS

Sewer/Solid Waste/Roads/Bike Path – Trustee O’Donnell and Mayor Norris met with Bill Kenny from Lake Shore Recycling regarding the possibility of electronic payments. Mr. Kenny indicated they should be able to provide an electronic payment option by the end of the first quarter. Trustee O’Donnell also stated that Lake Shore would trade out both trash and recycling carts at any time. They will put a notice to that effect in the billing statements.

Police/Building/Zoning – Trustee Jamerson presented the building report for October. He noted that the number of building permits being issued is considerably up since last year. In October 2013, there were 23 permits issued with a total construction value of $820,625 generating fees of $10,521. In October 2012, there were 16 permits issued with a total construction value of $216,975 generating fees of $2,840. In 2013 thus far, there were 168 permits issued with a total construction value of $5,952,133 generating fees of $76,674. In 2012, for the same time period, there were 125 permits issued with a total construction value of $4,188,322 generating fees of $39,079.

October 15

TREASURER’S REPORT

Village Treasurer Hal Roseth stated it was a quiet month. The investment accounts are up almost $30,000 in net value. The interest rate for the Wells Fargo investments was about 0.02% for the month, which annualized at almost 3%. JP Morgan was about 2.5% for the year. The funds in Ameriprise are in the process of being transferred to Wells Fargo.

ENGINEER’S REPORT

Village Engineer Glenn indicated the restoration phase of SSA 24 is nearly completed. The contracts for SSA’s 25 and 26 have been executed. The culverts along Portwine Road near the Village Hall will be replaced next week.

DIRECTOR OF COMMUNITY SERVICES REPORT

Director of Community Services Rob Durning reported a permit was issued to knock down the house at 250 N. Portwine, next to the Village Hall. Mr. Durning believes that it will be kept as open space. Royal Asian Spa has started their buildout. ComEd is looking to replace 8,500 feet of buried cable in 2013, mostly along the golf course.

Trustee Haber walked by Hiawatha and Sunset Trail. There is a home that has a lot of overgrown weeds and he noticed that all of the windows are open. He stated that the house is obviously abandoned. Resident Sherry Graditor stated that the owner is working with a contractor and is looking to tear the house down. Trustee Haber believes the Village should inquire about the house, because it is not a good situation.

POLICE REPORT

Chief Dayno provided the Board with the Police Department activity since the October 1, 2013 Board of Trustees meeting. There was one domestic battery, one burglary to a motor vehicle, one theft over $500, two criminal damage to property, two DUIs, five other agency assists, one matter of record, 14 ambulance calls, five fire calls, two fingerprintings, seven premise exams, one well-being check, two vehicle lock outs, three other complaints, 12 burglar alarms, one suspicious automobile, one suspicious person, two domestic trouble, one missing person, four animal complaints, one found animal, three parking complaints, seven traffic accidents, one 911 hang up, two cellular 911 calls, one crime prevention notice and eight case reports. There were 54 traffic stops with 42 citations issued to 32 people.

There are currently 5 houses on the House Watch list that are checked regularly.

Chief Dayno stated there were some arrests since the last Board meeting. The Department investigated home repair fraud and made an arrest on a Class 3 felony. Chief Dayno reported that there was an arrest in the Riverwoods Liquors credit card fraud case that resulted in the theft of over $1,000 in merchandise.

Chief Dayno discussed the possible purchase of two police vehicles now rather than in 2014 as originally planned and budgeted. Chief Dayno spoke with the Chevrolet dealers, who explained that GM has stopped manufacturing 2014 Chevrolet Tahoe vehicles with the police package and that the 2015 model year Tahoe would not be available until May of 2014. Chief Dayno indicated that, by January of 2014, it might be difficult to find a 2014 model and was concerned if he had to wait until May to purchase the 2015 models. The lowest quote was from Bill Stasek Chevrolet in Wheeling at a cost of $30,694.60 each.

The Board voted to approve the purchase of two Chevrolet Tahoe police vehicles in an amount not to exceed $62,000.00.